Registering for Events

When event registration has been enabled, your users/patrons can register themselves and up to 4 guests by completing the built-in event registration form in your Stacks site. 

Administrative users who create the events can also configure settings associated with the number of spaces available for the event, enable a wait-list, and configure email notifications associated with event registrations, as well as event modifications or cancellations.

How to register for an event

Users/patrons can register for events by navigating to the event from either the /calendar page, the /events page, or the Upcoming Events block that may be placed on your homepage or any landing page. 

When an event title is clicked and the user is taken to the details view for the event they will see addtional event details, including location, available spaces (if applicable), and a button to Register for the event. 

1. Navigate to the event and click the event's Title to open the details view
2. Click the Register button
3. Date selection, this will be visible for recurring events
   1. Pick Dates, select one or more event instances if you wish to register for multiple events in the series
4. Primary contact information, Important! All fields in this section are required
   1. First Name
   2. Last Name
   3. Email Address
   4. Phone 
5. Add Guest, click this button to add up to 4 additional guests to the reservation
   1. First Name, required
   2. Last Name, required
   3. Email Address, optional
   4. Phone, optional
6. Add to the waitlist, check this box to be added to the waitlist if the event registration is full
   1. As space(s) become available, people at the top of the waitlist will automatically be added as registered attendees. Email notifications can be sent to inform the attendee they are promoted from the waitlist. Registrants with guests added to their registration will only be promoted from the waitlist if there is space for the primary registrant and all guests to be promoted.
7. Click Register to submit the event registration

Event Emails and Attendance

If enabled, event emails can be sent to notify users/patrons of their event registration confirmation, whether they have been added to the waitlist, or to inform them of changes or cancellations to events they have registered for. 

Those with patron accounts to Stacks can also view their registrations from their 'My Account' page. 

As discussed in the creating events article, a QR code can be enabled for an event. If so enabled, registered attendees will receive the QR code with their event registration confirmation, this code can then be used like a ticket for event staff to verify the attendee has successfully registered for the event. 

Managing Event Registrations

Important! Event registrations from Stacks do not need to be confirmed, if a registration has been submitted and there is space available, the individual is considered eligible to attend the event. 

Should an individual wish to either edit or cancel their registration, they would need to contact someone in your organization with the details of the changes. Users with the Administrator, Moderator, Event Manager, or Program Manager role can all edit or delete event registrations if needed, see Viewing Event Registrations form more information.